What information regarding complaints must be included in the notice?

Including the name and contact information of the person handling complaints in the notice is essential because it provides individuals with a clear point of contact to voice their concerns. This transparency fosters trust and encourages patients or clients to express their grievances without fear of retribution. By having a specific individual designated, it also streamlines the process of addressing and resolving complaints, ensuring that issues are handled promptly and effectively. This approach underscores the importance of accountability in privacy practices and demonstrates a commitment to addressing concerns within the organization. Having this information available empowers individuals, giving them clear guidance on how to proceed if they have a complaint about their privacy rights or practices.

Other options do not reflect the comprehensive nature of required information for complaints. For example, providing only the procedure for filing complaints would not fully equip individuals with the necessary details to initiate a complaint effectively. Restricting complaints to written submissions alone excludes various communication methods that individuals might prefer. Listing contact information for a third-party mediator may be useful in certain contexts but does not replace the necessity of having direct contact information for the designated person within the organization responsible for addressing the complaints.